Many people hire event planners to manage and arrange their event at a memorable place with minimal effort. This definitely cuts down on their hustle and hard work but arranging things yourself adds an emotional value to the event. It is not only cheap but can also be done efficiently and effortlessly by checking the main things at your desired place. If the place or venue is good enough, most of the work will be covered by them. You will just have to check. These few things before the event. Let’s have a look.
Technical Check
Technology serves as the backbone of most of the events these days. That’s why it is crucial to have a technical check before the event begins. You will need to check, in fact double check, all the technical equipment to be used for the event. Have some extra technical tools at hand for emergencies. For instance, do check the microphones and speakers before the event begins. Even if you notice a little inconvenience, get a new piece of that equipment as a backup. It is better to stay prepared than sorry.
Capacity of Your Event Venue
Checking the capacity of the event venue is absolutely necessary to avoid overcrowding and mismanagement at the place of your event. Always book a place that has double the capacity of people than what you required. The bigger halls and event complexes look more royal and elite than the ones with lesser capacity. Moreover, you should go with the halls that have higher built and high roofs. They give a perception of increased space. The sitting arrangement should also be in accordance with the number of your guests expected to come. Always have some extra chairs and sofas to accommodate any unexpected or surprise guests. It will save you from embarrassment later.
Power Backup
Another thing that you must have a backup for is the power supply. Make sure that the power supply of your place has a backup of one form or another. The electricity backup can be arranged by renting a power generator. You can also inquire with the hall manager about the generator. They usually have one but offer its services by adding extra charging on your total bill. When there is a lot of equipment and technical supplies, there are high chances of power tripping in that place. That’s why a power backup will make up for any power tripping during the event. Eventually it will also save you from bigger damage and other mishaps that could occur because of power outage.
Arrangement of Food and Drinks
Some people have hired separate catering service providers to manage the food and drinks for a particular event. Most of the time, the event place owners provide this service as well. Either way, you should take it on yourself to check the quality and supply of food and drinks before the event begins. Change the food items that you feel are not worthy to present your guests with.